Abstract Submission
Abstract Submission
File Format:
Abstracts must be submitted in either Word (.doc/.docx) or PDF format. Each abstract should begin with the Title, followed by the author and co-author names, along with their institutional affiliations. The corresponding author’s contact information must be accurate, as it will be used for all future communications.
Content Structure:
The abstract should include the following sections in order:
- Background / Objectives
- Methods
- Results
- Conclusions
Additionally, a short biography of the presenting author should be provided at the end. Standard scientific abbreviations may be used, but figures and tables should not be included.
Word Limit:
- Abstract: 250–300 words
- Biography: up to 100 words
Submissions exceeding these limits may not be accepted.
Language:
All abstracts must be written in English, with clear and precise language free from spelling or grammatical errors.
Submission Procedure:
Authors may submit their abstracts using the online submission portal or by emailing the abstract to the official conference contact listed on the website.
Revisions:
Updated versions of abstracts will be accepted up to 30 days prior to the event.
Template:
A sample abstract template is available for download on the conference website for your reference.
Annual Meets and the Organizing Committee of Respective Webinar are committed to maintaining a rigorous, fair, and unbiased blind peer-review process for all abstract submissions. During the review, both the authors and reviewers remain anonymous to ensure complete objectivity and impartiality.
All submitted abstracts will be evaluated by a panel of subject-matter experts, focusing on:
- Originality and significance of the findings
- Scientific quality and relevance to the conference themes
- Clarity of presentation and adherence to formatting guidelines
- Plagiarism check and ethical compliance
The committee will also assess the most suitable session or track for each accepted abstract.
Decision & Notification:
- Abstracts that meet the required standards will receive an official acceptance notification along with an acceptance letter, sent to the corresponding author via email or WhatsApp.
- Abstracts that fail to meet the format or quality criteria will be declined.
Registration Requirement:
Please note that only presenting authors who have completed their registration and payment will have their abstracts scheduled for presentation in the conference program.
Abstracts must comply with all submission guidelines outlined above to be considered for review.
Presentation Format:
- Presentations should be prepared in PPT (.ppt or .pptx) format.
- Recommended slide ratio is 16:9 to ensure proper display on all screens.
- Keep slides clean and visually clear with minimal text and clear fonts.
Language & Duration:
- All presentations must be delivered in English, the official language of the webinar.
- Presenters must strictly follow their allocated time, which includes 5 minutes for Q&A.
Slide Design Tips:
- Use bullet points, keywords, and visuals for better audience engagement.
- Avoid long text blocks and cluttered layouts.
- Use high-contrast colors for better visibility on screens.
Technical Requirements:
- Presenters must ensure a stable internet connection and use a quiet, well-lit space during their session.
- It is advised to log in 5–10 minutes before the session to test audio, video, and screen sharing.
- A headset or external microphone is recommended for better sound quality.
- Make sure to close unnecessary applications to avoid technical interruptions.
Presentation Delivery:
- All presentations will be conducted live via the webinar platform
- Screen sharing should be tested in advance with the technical support team.
- Presenters must be ready at least 5 minutes before their scheduled slot.
Recording & Permissions:
- The session may be recorded by the organizers for official use.
- Unauthorized recording or redistribution by participants is strictly prohibited.
Additional Tips:
Have a backup copy of your presentation and share it with the organizers in advance.
Maintain eye contact with the camera where possible to engage the audience.
Keep slides interactive by using visuals, minimal animations, or short polls (if applicable).
Poster Format:
- Posters should be designed in portrait orientation.
- Recommended size: 1 m (width) × 1 m (height) or A0 size.
- Posters must be prepared in PDF or high-resolution image (JPEG/PNG) format for online display.
Content Requirements:
- Include a clear and concise title that accurately reflects your research.
- List all authors with their institutional affiliations and corresponding author’s contact details (email and phone number).
- Clearly distinguish between author names and affiliations through formatting (e.g., superscripts or numbering).
Structure & Layout:
- Organize your poster into clear sections:
- Introduction / Background
- Methods
- Results
- Discussion
- Conclusion
- Use headings and subheadings to make the content easy to navigate.
- Incorporate visual elements (graphs, charts, diagrams, or images) to highlight your findings effectively.
- Keep the text brief—use bullet points or numbered lists for clarity.
Design & Visual Appeal:
- Use large, legible fonts for titles and key points to ensure visibility on all screen sizes.
- Balance text and visuals—avoid cluttered layouts.
- Choose colors and backgrounds that are professional and easy to read.
- Use high-resolution images for clarity. Avoid uploading posters with blurry or pixelated visuals.
Presentation Format:
- All posters must be submitted in advance to the organizing team in the specified format.
- Presenters will be allocated a virtual presentation slot during which they can briefly explain their work (typically 5–7 minutes) followed by Q&A.
- All posters must be prepared and presented in English, the official language of the webinar.
Technical Requirements:
- Ensure a stable internet connection during your presentation.
- Be ready to screen share your poster during the session.
- Log in 15 minutes before your session to test audio and visual settings.
Engagement:
- Be prepared to interact with attendees and answer questions during the live Q&A.
- Speak clearly and guide viewers through the main sections of your poster.
- A good flow and concise explanations will help maximize audience engagement.
Technical Specifications:
- File Format: MP4 or other widely supported formats.
- File Size: Large files can be cumbersome to download, so aim for a reasonable size (often under 500MB). Compress the video if necessary while maintaining good quality.
- Resolution: Standard high definition (HD) resolution (720p) is usually sufficient.
Presentation Content:
Conclusion: Summarize the key takeaways.
Content Duration: Adhere strictly to the allocated time slot which is 30 minutes.
Introduction: Briefly introduce yourself, the topic, and the key points you’ll cover.
Content: Deliver your presentation clearly and concisely.
Visuals: Use clear and concise visuals (slides, screen recording) to support your points. Avoid text overload.